Presenter guidelines
- At least one author must register in full in order to attend the congress and present the abstract (in case of both Podium presentations and Posters).
- One author must not present more than one oral presentation and one poster presentation.
Guidelines for podium presenters
Guidelines for poster presenters
Guidelines for chairs
Guidelines for podium presenters
- Please check the time and lecture room of your presentation in the daily programme and in the conference app as there might have been some last-minute changes (the detailed program will be available soon!)
- All presentations must be prepared and delivered in English.
- All presenters are asked to respect the duration of presentations as follows:
– 12 min. (incl. discussion) for podium presentations,
– 20 min. (incl. discussion) for perspective talks,
– 45 min. (incl. discussion) for keynote lectures. - The chairs are requested to stop the presentation after the allotted time has passed.
Technical requirements: - Slide format:
– MS PowerPoint, landscape format (all congress center PC’s have Office 2019)
– 16:9 HD presentations (1080p)
– films embedded videos in power point for optimal compatibility (do not forget to embed your fonts and to bring your video files separately, as back-up solution)
– the use of personal laptops for presentation is not allowed
Presentations upload: -
Central speakers’ upload center will be located in the Congress center and technicians will check the presentation with you and upload it to the correct meeting room. Please bring your presentation on USB and come to upload it ideally on the day before, or at least 2 hours before your session starts.
If you are presenting in one of the first morning sessions on July 1, you should come to upload your presentation ideally on the day before (June 30) in the afternoon – if you are already in Edinburgh – or directly on July 1 at 7:30 am. No presentations should be uploaded directly in the meeting rooms. - Please check the time and lecture room of your presentation in the ESB 2024 final program, which you will receive at the registration desk at the conference, or in the online program.
- Make sure to be present in the meeting room at least 10 minutes prior to the start of your session and let the chairperson know you are there. Please make sure to stay in your session from the beginning on to ensure smooth changes between the individual presentations.
- There will be assisting staff in each lecture room if any problems occur.
Guidelines for poster presenters
- Due to a high number of submissions, an exceptionally large poster area is planned this year with special time slots dedicated exclusively to Poster presentations viewing. Networking and accompanying events will take place in the Poster area to allow maximum space for discussions there.
- The poster sessions are scheduled as follows:
Poster session 1 Monday, 1st July, 14:00 – 14:45
Poster session 2 Wednesday, 3rd July, 14:00 – 14:45
- 6 parallel poster tours with 3 min presentations will take place each day during the scheduled Poster sessions.
For example, if your poster has the number PS14.13, this means that it should be presented in the Poster tour 14 and will be 13th poster in the line. - Presenters are kindly asked to be present by their posters during the indicated session time to briefly present their posters and answer any questions from the conference delegates. We advise the presenters to be next to their posters also during the Poster sessions happening the other days if they are available, as not all delegates will follow the poster tours and some of them will walk in the poster area by themselves and might have questions to ask to the presenters.
- Set up of posters:
- You have to bring your printed paper poster to the venue. The measurements should be approximately A0 Portrait (841 x 1189 mm). The poster should be easily readable from a distance of 2 meters.
- Each poster has a specific number, therefore please make sure to mount your poster on the poster board with the corresponding number. The posters overview will be available in the poster area.
- The poster area is located in the exhibition on Level -2.
- Velcro tape will be provided by the organizers, and onsite assistance will be available to help you to display your poster.
- Posters should be mounted on Sunday, June 30, between 15:00 and 20:00 or on Monday, July 1, 07:30 – 11:00.
- Posters should be removed on Wednesday, July 3, after the afternoon coffee break or right after the closing of the congress (by 17:45). Please note that all posters not dismantled at 17:45 on July 3, will be removed and disposed by the congress staff.
Guidelines for chairs
The chair of a podium session holds a key position in making the programme run as smoothly as possible.
These guidelines are to help you before, during and after the session you are chairing.
- Please arrive in the room of your session at least 10 minutes before it starts.
- 1 student assistant will be present in the room, preparing name signs, water etc. and making sure that all presentations of the sessions are uploaded.
- All presentations are uploaded via the central uploading centre.
- A technician will make sure in advance that all devices and audio equipment operate as planned. The technician can assist you in any technical question you may have.
- Please prepare some possible questions for the presenters in case no one from the audience will ask a question.
- Discussion: Take charge of the discussion period. Recognize questions from the audience and allow each person who would like to do so to participate in the discussion. Ask the participant to introduce herself/himself and to speak slowly into the microphone.
- Please remind the speakers of the time limit of their presentation (according to the final ESB 2024 programme).
- Each podium presenter has been informed to prepare a presentation for maximum 12 minutes including Q&A. The perspective talks have been informed that their presentation should be planned for 25 minutes including Q&A.
- Please do not exceed the time assigned for the session. The programme is very tight, and it is important to avoid delays.
- You are kindly asked to switch between presentations by simply announcing the name of the next presenter and the title of the presentation. Due to the tight schedule, there will not be sufficient time for introducing individual lecturers in a more detailed manner.
- If a presentation cannot be given or if a presenter does not appear (no-show), please stick to the original programme and fill out the remaining time with questions or start a discussion.
Once more, thank you for contributing to the ESB 2024 Congress.
If you have any questions before, during or after the conference, please contact the ESB 2024 conference secretariat (at the registration desks)
